School Policies

Privacy Policy

Last updated: November 26, 2025

Information We Collect

Munta Royal College collects and maintains information necessary for educational administration and student welfare:

• Student Information: Names, dates of birth, contact details, academic records, medical information, and emergency contacts
• Parent/Guardian Information: Names, addresses, phone numbers, email addresses, and financial information for fee payment
• Website Usage: IP addresses, browser types, pages visited, and time spent on our website

How We Use Your Information

• Administering student enrollment, academic programs, and examinations
• Communicating with parents and guardians about school matters
• Ensuring student safety, health, and wellbeing
• Processing fee payments and financial aid applications
• Complying with legal obligations and reporting requirements
• Improving our educational services and website functionality

Data Protection

We implement appropriate security measures to protect personal information from unauthorized access, alteration, disclosure, or destruction. All staff members are bound by confidentiality agreements.

Information Sharing

We do not sell, rent, or trade personal information. Information may be shared only with:

• Uganda National Examinations Board (UNEB) for examination purposes
• Ministry of Education and Sports for regulatory compliance
• Medical professionals in emergency situations
• Law enforcement when legally required

Your Rights

Parents and guardians have the right to:

• Access their child's records
• Request corrections to inaccurate information
• Withdraw consent for non-essential uses of information
• Lodge complaints with school administration regarding data handling

Cookies

Our website uses cookies to enhance user experience. You can disable cookies in your browser settings, though some website features may not function properly.

Terms of Service

Last updated: November 26, 2025

Acceptance of Terms

By enrolling a student at Munta Royal College or using our website, you agree to be bound by these terms of service.

Enrollment Agreement

Upon enrollment, parents/guardians agree to:

• Pay school fees and other charges as outlined in the fee structure
• Ensure student compliance with school rules and regulations
• Provide accurate and complete information during application
• Attend parent-teacher meetings and respond to school communications
• Support the school's educational mission and values

Academic Integrity

Students are expected to maintain high standards of academic honesty. Cheating, plagiarism, or any form of academic dishonesty will result in disciplinary action.

Attendance Requirements

Students must maintain at least 80% attendance to be eligible for end-of-term examinations. Extended absences require written justification and may affect academic progress.

Limitation of Liability

While we take all reasonable precautions for student safety, Munta Royal College is not liable for:

• Loss or damage to personal property
• Injuries occurring outside supervised school activities
• Academic outcomes or examination results

Termination of Services

The school reserves the right to terminate enrollment for:

• Persistent violation of school rules
• Non-payment of fees after repeated reminders
• Behavior that endangers other students or staff
• Provision of false information during application

Changes to Terms

The school reserves the right to modify these terms at any time. Parents will be notified of significant changes.

Student Code of Conduct

Core Expectations

All students are expected to embody our motto "Be Known By Deeds" through:

• Respect: Treat all students, staff, and visitors with courtesy and dignity
• Integrity: Demonstrate honesty in all academic and personal interactions
• Responsibility: Take ownership of actions and academic progress
• Excellence: Strive for the best in academics, character, and conduct

Dress Code

Students must wear the official school uniform at all times during school hours:

• Clean and properly fitting uniform as specified by the school
• Closed shoes (black or brown)
• Neat hair (short for boys, tied for girls)
• Minimal jewelry (small studs for girls only)

Prohibited Items and Conduct

The following are strictly prohibited on school premises:

• Alcohol, drugs, tobacco, or any illegal substances
• Weapons or items that could be used to harm others
• Unauthorized electronic devices during class time
• Bullying, harassment, or discrimination of any kind
• Destruction of school property
• Leaving school grounds without permission

Disciplinary Measures

Violations of the code of conduct may result in:

1. Warning: Verbal or written warning for minor offenses
2. Community Service: Assigned work benefiting the school
3. Suspension: Temporary removal from school (3-14 days)
4. Expulsion: Permanent removal for serious violations

Appeals Process

Students and parents may appeal disciplinary decisions by submitting a written appeal to the Headteacher within 7 days of the decision.

Fee Refund Policy

General Policy

School fees are non-refundable once the term has commenced, except under the following circumstances:

Eligible Refunds

• Withdrawal Before Term Starts: 90% refund if notice is given at least 7 days before term opening
• Medical Reasons: Pro-rated refund for extended medical absence (minimum 4 weeks) with doctor's documentation
• School Closure: Full refund if school is unable to provide services due to unforeseen circumstances
• Administrative Error: Full refund if fees were paid in error or in excess

Non-Refundable Fees

The following are non-refundable under any circumstances:

• Application fees
• Registration fees
• Examination fees paid to UNEB
• Uniform and textbook costs
• Trip and activity fees

Refund Process

1. Submit written refund request to the Bursar with supporting documentation
2. Allow 14-21 business days for processing
3. Refunds will be made to the original payment method or via bank transfer

Payment Plans

For families experiencing financial hardship, the school offers:

• Installment payment plans (must be arranged before term begins)
• Need-based bursaries (application required)
• Work-study opportunities for families

Contact

For questions about fees or refunds, contact the Bursar's office at bursar@muntaroyalcollege.com or +256 704 004 203.